HIPAA Notice
Feb 25, 2026
This Notice of Privacy Practices describes how Dr. Mary NP and Medical Esthetics & Wellness (“the Practice,” “we,” “us,” or “our”) may use and disclose your Protected Health Information (PHI) and how you may access that information.
We are required by law to maintain the privacy of your health information and to provide you with this Notice in accordance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and applicable New York State law.
This Notice applies to all Protected Health Information created or received by the Practice.
What Is Protected Health Information (PHI)?
Protected Health Information (PHI) includes information that:
Identifies you or could reasonably be used to identify you (such as your name, address, phone number, email address, date of birth, or medical record number)
Relates to your past, present, or future physical or mental health condition
Relates to the provision of healthcare services to you
Relates to payment for healthcare services
How We May Use and Disclose Your PHI
We may use and disclose your PHI without your written authorization in the following circumstances:
1. Treatment
To provide, coordinate, or manage your healthcare services. This includes communication with other healthcare providers, laboratories, pharmacies, or medical professionals involved in your care.
2. Payment
To obtain payment for services provided. This may include billing insurance companies, processing credit card transactions, or working with third-party payment processors.
3. Healthcare Operations
For practice management and operational purposes, including:
Quality assessment and improvement
Staff training
Licensing and accreditation
Legal compliance
Business management activities
4. Appointment Reminders and Health Communications
We may contact you via phone, SMS, email, or other communication methods to provide:
Appointment reminders
Follow-up instructions
Treatment information related to your care
You may request limitations on certain communications as permitted by law.
5. Business Associates
We may disclose PHI to third-party service providers who perform services on our behalf, such as billing companies, scheduling platforms, electronic medical record systems, or IT providers. These entities are required to safeguard your information through legally binding Business Associate Agreements.
6. As Required by Law
We may disclose your PHI when required by federal, state, or local law, including public health reporting, law enforcement requests, or court orders.
Uses and Disclosures Requiring Authorization
We will not use or disclose your PHI without your written authorization for:
Marketing purposes not related to your treatment
Sale of your health information
Most disclosures of psychotherapy notes
Any other uses not described in this Notice
You may revoke an authorization at any time in writing, except to the extent we have already relied upon it.
Your Rights Regarding Your Health Information
You have the right to:
Request restrictions on certain uses or disclosures of your PHI
Request confidential communications (such as alternate mailing address)
Inspect and obtain a copy of your health records (reasonable fees may apply)
Request amendments if you believe information is incomplete or incorrect
Receive an accounting of certain disclosures made in the past six years
Obtain a paper copy of this Notice at any time
To exercise these rights, please submit a written request using the contact information below.
Safeguarding Your Information
The Practice maintains administrative, technical, and physical safeguards designed to protect your PHI against unauthorized access, use, or disclosure. Access to PHI is limited to authorized personnel with a legitimate business need.
Changes to This Notice
We reserve the right to revise this Notice at any time.
Revisions will apply to all PHI we maintain.
The updated Notice will be posted on our website with a revised effective date.
Complaints
If you believe your privacy rights have been violated, you may file a complaint with:
Dr. Mary NP
Medical Esthetics & Wellness
68 West Main St
Oyster Bay NY 11771
1-516-922-1511
hello@drmarynp.com
You may also file a complaint with:
U.S. Department of Health & Human Services
Office for Civil Rights
www.hhs.gov/ocr/privacy/hipaa/complaints
You will not be penalized or retaliated against for filing a complaint.
Contact Information
Dr. Mary NP
Medical Esthetics & Wellness
68 West Main St
1-516-922-1511
hello@drmarynp.com